Email
Email

Phone
813-990-0950
941-962-3113

 

Menu of Services

(Printable copy)

Research and Planning

  • Budget Development
  • Site Selection (Complimentary)
  • Contract Negotiation and Review (Complimentary)
  • Online Registration, Housing, Travel
  • Special Events, Unique Venues, Tours
  • Program and Theme Development
  • Sponsor Management (Sponsor solicitation, contracts, benefit management, Ad, photo, logo)

Logistics

  • Work Management and Reporting
  • Speaker Management (Speaker contracts, Learning objectives, Bio, photo, logo)
  • Speaker Support (Scripts, A/V, Communications, travel arrangements, compensation)
  • Conference Materials (Development and Production of program, signage and badges)
  • Website Development and Email Blasts
  • Database Management
  • Media, Social Media and Public Relations
  • Trade show Exhibit Design and Production

On-Site Management

  • Registration
  • Program Flow
  • Floor and Stage Management
  • Food and Beverage
  • Vendor Management
  • Billing
  • Surveys and Follow-Up

Virtual Meeting Management

  • Live streaming and/or video archive of meeting content
  • Coordinate all activity with platform provider to include monetizing virtual attendance
  • Coordinate all activity with speakers, videographers and website host to increase awareness, increase member engagement, increase membership, improve measurement standards related to return on investment through analytics.

Benefits of Using Our Services

  • We have strong relationships within the industry that offer you value-added services.
  • We have the expertise to fill the void and ultimately save you time and money and our compensation is project based.
  • We are knowledgeable about facilities, travel, service providers.
  • We provide experienced staff needed to complete the project.
  • Your team can continue to focus on the tasks for which they are paid and have expertise and stay focused on results.

Our Services

From A 2 Z

Select a service from the list below. Additional information will appear below the list.
Associations Auctions Audio Visual Conference Service
Corporate Events Cruises Entertainment Event Management
Exhibit Services Logistics Marketing On Site Management
Recreation Planning Post-Meeting Services Registration Sponsor Management
Strategic Planning Site Selection Trade Shows Transportation

Associations - A2Z can help you manage your association or plan your association's fundraising events, education events, conferences and tradeshows.
Auctions - A2Z can coordinate charity auctions or fund raisers. Host an auction to raise funds for your group.
Audio Visual - A2Z partners are experts in lights, sound, production services, video and audio, set-up. first make sure we understand exactly what your message is and then we work with you to make sure it is conveyed using the latest technology to fit your needs and budget while ensuring the visuals and sound communicate and impress. We make sure your presenters are heard, loud and clear, and seen from every angle; your video is produced and displayed with verve and interest; your stage is set to bring out the best in your message and your people while dazzling the attendees.
Conference Service - A2Z will handle all of the details for your conference or convention, including registration, site selection, logistics, contracting speakers, full on-site event management.
Corporate Events - A2Z will handle any type of corporate event. Marketing event, shareholder meeting, employee or customer event, A2Z will handle everything from A2Z.
Cruises - Allow A2Z to plan and host your next association or group cruise.
Entertainment - A2Z partners can help you entertain your group. We have a list of professional speakers, bands, DJs, entertainers, comedians, karaoke, and magicians to make your event memorable!
Event Management - Theme, venue, invitations, decor, entertainment, menu and photography: A2Z will create and manage the entire event. Whether the event is a standalone or part of a larger meeting, your attendees will be impressed and you can network and relax while leaving the details to us.
Exhibit Services - A2Z partners are experts at tradeshow management. We will organize your exhibitors and manage all aspects of the tradeshow from start to finish.

  • Strategic exhibit and meeting management
  • Convention & Hotel Site Selection
  • General contractor & vendor negotiations
  • Hotel & Catering Contract negotiations
  • Advance and On-Site registrations
  • Trade show, exhibit, sponsor sales
  • Exhibitor/attendee marketing
  • Exhibit space management
  • On-site management services
  • Event budgeting/Financial Management
  • Ongoing Reporting
  • Post show evaluation
  • Logistics - Logistics makes the strategic plan come to life. With this service, A2Z comprehensively determines requirements for all people, places and things to make all facets of the meeting happen as planned. Because meetings are ever changing, we also make sure to build in contingencies for any unexpected issues that may arise along the way.
    Marketing - Without attendees (and many times sponsors), there is no meeting or event. Our team will work with you to make sure the theme is engaging and the promotional materials compelling. Once on site, we値l make sure your agendas, signage, giveaways and collateral support the message and leave a lasting impression.
    On Site Management - A2Z has got it all covered. Your rooms will be configured properly from seating to audio-visual, speakers will be prepared and their presentations ready to go, food and beverage set perfectly, attendees guided to the right place at the right time, exhibitors displayed to satisfaction and all the myriad of other details taken care of seamlessly.
    Recreation Planning - A2Z can help you plan outside activities such as team building, golf, fishing, shopping, spa, etc.
    Post-Meeting Services - A2Z will review, compile and process evaluations and financial reports so you have real data to measure the success of your meeting. Of course, the pleasure your attendees, sponsors and exhibitors have while at the event will be apparent, but when it痴 time for analytics, we値l provide you with the data you need.
    Registration - The registration and housing procedures need to be as effortless as possible for your attendees and for your accounting processes! A2Z makes sure everything from payment processing for registration to hotel reservations and all the related confirmations are handled, while providing easy-to-understand reports along the way.
    Sponsor Management - Sponsorship packages need to be designed to provide maximum benefit and exposure to convince companies it is worth spending their money. Once sold, sponsors must be treated with respect and care so they値l sponsor consistently. A2Z will work with each sponsor to handle all aspects of their logistical needs so they ultimately get the best exposure promised by their package.
    Strategic Planning - Meetings reach their full potential only when properly planned. The A2Z team knows how to work backwards from your ultimate goal to ensure each step is planned to achieve optimal results, while reducing costs.
    Site Selection - A2Z help you find the perfect location for your next meeting or event. From site visits to powerful cost negotiations, A2Z will help you find the location that fosters the best environment for your objective while never straying from the realism of budgetary constraints. Of course, as expert negotiators, we値l handle all contract matters as well!
    Trade Shows - We値l entice your exhibitors with a prospectus packet that highlights the benefits of exhibiting while making it easy to sign up and contact us for all coordination. Then, we値l set the stage so your exhibitors can promote their products in the best light, while maximizing the space so you can include as many booths as possible and still facilitate flow.
    Transportation - A2Z will get you there via air reservations, ground transportation, airport transfers or bus charters.

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